Microsoft outlook 2016 best practices free. Outlook Best Practices: Write great email

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Microsoft outlook 2016 best practices free

Set these folders to auto archive annually. Organize the content of your message from most important to least. Each important topic or project so that you can easily find messages on a given topic — especially if there is no word in the body or subject of the message that would make it appear in a search. In the Filter dialog box, select the Where I am check box next to The only person on the To line , and then select OK on each open dialog box. A far more efficient Inbox plan is to go through your messages and decide what to do with each one. Let rules help you to read what is most interesting and pertinent to you. Read for tasks that involve just reading — not responding.


Microsoft outlook 2016 best practices free


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Outlook failing to shut down gracefully on its own can lead to corruption of your pst-file or even data loss. For example, an important message that you want to discuss with your manager before you respond might be categorized with both the Email category and the Manager category. Search folders can be especially useful when you need to gather information that is saved in different folders — for example, when preparing for a quarterly meeting. By viewing your messages in conversation view, you can easily see which conversations have had the most back-and-forth discussion. If you need it as reference even if you have decided to defer it , move it into your reference folder. Delete all of the categories that you don\’t plan to use.

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